Efficiency! How much is in this word? Its concept is simple and capacious – the ratio between the resources expended and the results achieved. In a world of competition and the rapid development of market relations, the main resource has become time. And the main question is: “Where to find time reserves? In this article, we will tell you how modern IT solutions can help you find the answer.
Inappropriate use of working time – this problem is considered by most managers to be the main one. This is confirmed by statistics:
- 27% of employees spend an average of 24 minutes reading news feeds;
- 19% of employees spend an average of 33 minutes on messengers on personal matters;
- 16% of employees spend up to 46 minutes a day on social media.
Irrational use of time leads to specific negative economic consequences. If a manager’s goal is to increase work efficiency, reduce personnel management costs, and create a secure business, then it is worth seriously considering the introduction of employee time tracker into work processes.
Time trackers are used to solving problems:
- Identification of processes where time loss occurs.
- Evaluate the performance of staff.
- Finding Time Reserves.
- Optimization of the company staff.
- Increased Discipline.
The main convenience – the collection of statistics is carried out with the help of agents that do not overload the system and work inconspicuously. The program counts employee’s activity at the computer records the time of work in profile programs, and the time spent on websites during the whole day. It can be integrated with other systems – IP-telephony/CCMS/corporate calendars. And now let’s go over the conditions for solving the above tasks.
1. identify the processes where losses occur:
This task is solved by analyzing the data automatically collected by the program. The reports show the stages of work processes, which gives a clear idea of where and why time is lost.
2.Evaluate the performance of staff:
Reports give a clear idea of how much time it takes for subordinates to perform their duties. So different employees can do identical work in different time frames. Reports allow you to see who is failing and why, and to set labor standards.
3. Searching for time reserves:
Understanding all work processes, through constant observation and data analysis, will not come immediately. Through long-term use of the IT solution and comparison of statistics will bring you closer to understanding where the time reserves lie.
Optimization of the company staff:
Unfortunately, the need to optimize the staff arises in any company. It is good if we are talking about hiring additional employees. Often we talk about layoffs and our task is not to fire the right people. Experts have long ago developed a competent procedure for downsizing, and one of the tips is not to chop off the hot seat, but to give analysis to the effectiveness of each employee’s work.
5. Improving Discipline:
Here we are talking about employees who take an active part in project discussions, but do not bring any actual value. You can understand how minimal their contribution is by evaluating the effectiveness of their work. This is easy to do on the basis of program reports by requesting statistics for each employee. The agent automatically notes how much time the employee spent at the computer, what programs he or she was using, and how often he or she was distracted.
Of course, success depends to a large extent on the right approach to the process of implementing software and disposing of information…
The efficiency of employees and the company as a whole depends on wise planning. Time trackers help diagnose systemic failures in work. Managers who have come to realize the importance of time tracking earlier than others have a better chance of outperforming their competitors.