Home Technology Best Free Email Providers – How to select a Free email provider?

Best Free Email Providers – How to select a Free email provider?

Email Providers

An Email Provider (ESP) is an organization providing e-mail and e-mail services. You can build email templates, maintain contact lists and send and track campaigning on a wide scope from a good Email Service Provider (ESP). The majority of email account providers are free, but premium features can incur a fee.

Types of Email Accounts

Email clients and webmail are the two key categories of email service providers to choose from. You may use one of three main email protocols to access your email from a different computer or location online, depending on your provider: POP3, IMAP, or Exchange.

Email Clients

Email clients are programs installed on your computer to monitor the emails that you are sending and receiving. In order to access this email, the client interacts with a remote email server.

The most popular e-mail customers are Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.

If you want to use this email form from the website instead of from the device app, the email client uses one of the following email protocols. You can, for example, log in to your email account via outlook.com using a special email protocol, even if you have Outlook installed on your computer.


Webmail is an email service that you use solely over the internet and that is hosted in the cloud rather than on your computer. Rather than using an installed program to access your account, you can monitor your inbox directly from your browser.

Mail and AOL are just a few of the popular webmail providers (all of which have made our list of best free email accounts, below).

If you want to access your webmail from a mail app on your mobile device instead of a desktop web browser, your webmail provider will use one of the email protocols mentioned below.

First of all, let us talk about email protocols before we join the best free email accounts.

Email Protocols

The systems that retrieve your email are known as email protocols. They can be used to get webmail accounts from a smartphone app and to get email client accounts from the internet. The three key types of email protocols that your account will use are mentioned below.


POP stands for “post office protocol,” and it’s perfect for those with just one email address and client. POP3 is the most recent iteration of this email protocol, and it helps you to check your email when you’re not connected to the internet. As a result, less internet bandwidth is needed.


IMAP is an older email protocol that stands for “internet mail access protocol.” IMAP4 is the most recent edition, and unlike POP, it does not require you to download your email to your offline email app. Instead, when you’re accessing and handling your email, it remains online.

IMAP is particularly beneficial for people who have several email accounts and need to access them from different devices or locations.


Exchange is a Microsoft email protocol that is very similar to the above-mentioned IMAP protocol. This protocol allows you to access not only your email from various devices over the internet, but also projects, schedules, and contact details associated with that email address. As a result, it’s especially beneficial to companies whose workers share a variety of data and work remotely.

Read More:- How to fix [pii_email_35800da0131beebe44e2] Outlook Error Code?

How to select a Free email provider?

Here are the most important factors to consider when choosing a free email provider:

Reputation: The free email service provider you choose should have a clear track record. One of the first things your clients see is your email address.

Archive Capabilities: You can copy, store, archive, and search your emails with good free email providers.

Security: When looking for a free email provider, search for one with good security features. It protects your email account from unauthorized access and lets you keep your messages secure.

Integration: Other business tools, such as productivity suites and calendars, can be used for some email services. If your company relies on these resources, you can opt for an email bundle that includes them.

Spam Filter: You don’t want to read spam messages because they waste your time. As a result, you’ll need an email service with a spam detection and filtering system.

Reliability: When you need it, your email service provider should be up and running. Email outages may lead to dissatisfied or missing customers.

Storage: When choosing an email service provider, one of the most important factors to consider is storage. It would be beneficial if you held in mind the amount of available storage space for your account.

Ease of Use: As your company expands, each member of your team will need to build and use an email address. You must seek out an email service provider that is simple to use in order to minimize staff training time.

Advanced Features: Depending on the specific business needs, advanced features such as the ability to schedule tasks or recall messages are available.

These are the email services that we will review in this article:

  • Gmail
  • Outlook
  • ProtonMail
  • AOL
  • GMX

So let’s dive in.

1. Gmail

Email Providers

Here are some of its fantastic features:

  • You may plan to send emails and snooze them to avoid losing sight of them at any given time and can configure your alerts
  • You can email big attachments via Google Drive (and save docs to avoid damaging your local computer)
  • You can use smart compose to help write your e-mails more quickly – and even translate your message into Gmail (under the three dots – “Translate message“)
  • Use the reading table to see the inbox and email at the same time you read. • (just go to Settings – Reading Pane – and choose where you want it).
  • Advanced options for search are available (just click the down arrow on the right of the search bar).
  • You can also find emails by date (date – as 2020/1/01 – and will look in those messages) in addition to the standard search features (by folder and so on).
  • Good protection for Gmail and your email will send/receive money. You may also set the expiry time of your message by choosing a “Confidential Mode.”
  • Other cool characteristics? Adjust the time to unsend emails, auto-advance your inbox, offline mode, and drag between tabs (under the Advanced tab in Settings).

Storage: 15GB of free storage is provided by Gmail. Now that sounds much, remember that Google Photos, Google Drive, and all other software you use are being used.

So you could be streamlining your email storage capability if you have several Gigabytes of pictures in Google Images on your device.

2. Outlook

Email Providers

Here are some of Outlook’s other best-selling points:

  • New meetings/projects/contacts can be created from the inbox (no switching windows involved).
  • You should share or delegate to-do activities with your staff and share with them the calendar.
  • In view, you can make your own individual rules (like always sending emails from x to this folder, and so on). You can also personalize your updates and how your messages are viewed (like changing the text color for x sender, and so on).
  • Also, when you send messages, where the content does not always shift, you can easily build custom email templates (save yourself extra typing!).
  • You can schedule and snooze e-mails when you want to be sent to them and read them later without any loss of track.
  • You can also set up a message warning (never want a VIP email again!) to monitor important mail and organize your inbox using flags and categories.
  • Simply integrate with other products by Microsoft (for example if someone sends you a Word doc as an attachment, you can open it right in Outlook).
  • If you want a new contact to be established, drag and drop an email from it into the contacts tab.
  • You can use a sticky note as a reminder from anywhere in the Outlook GUI (simply type Ctrl+Shift+N, and there’s your note).
  • Outlook also has a self-fulfilling version called quick parts for some time-saving.
  • And in mass emails, you can @mention people to alert them

Many people define Outlook as a “functional” email – and you can now see why.

Storage: Outlook provides 15GB free on the front of the storage – just like Gmail.

Also Read:- How to fix [pii_email_4dd09cddea0cd66b5592] Error

3. Protonmail

Email Providers

This is not the only e-mail option that is encrypted, but one of the best known. Let’s see why:

  • The free plan gives you one e-mail address, 150 messages a day, 3 folders/labels, and minimal support.
  • The ProtonMail system is known for its encrypted e-mail service.
  • When you sign up for an account you do not need to have any personal details.
  • The PGP encryption standards are very robust
  • The Site clients are all open source, and their encryption algorithms, and iOS code
  • All addresses have been removed from the IP address
  • You can use the ProtonMail Bridge feature with other email customers (meaning it can pull emails from other clients and lets you import contacts from them)
  • After a certain amount of time, you can send messages that “self-destruct.
  • You should contact people who don’t use ProtonMail encrypted
  • Address authentication allows you to save the signed key into a digitally signed contract so that the key cannot be manipulated after verification (which replaced an earlier method of making encryption key management automatic and invisible to the user). This prevents people from attacking in the middle

However, there is an important security thing to notice: the subject line (and address information) of your email is not encrypted. Thus, for whatever reason they can and will, ProtonMail must give the authorities the information.

Storage: On their free plan, ProtonMail “only” provides 500 MB of storage. There are three payment options, however, if you need more and are prepared to pay (they have more features, too).

4. AOL

Email Providers

So here you may want to take AOL into account:

  • All you have to do is say: AOL mail has infinite storage space. As far as I know, it is the only one. The attachment cap is also fairly generous at 25MB.
  • It has everything you need typically (and it is to be expected) secure spam and viruses with other essential features such as a spell-checker and e-mail filters.
  • You can also use the organization of its panels that have quick ties to the To-Do, calendar, and a blog
  • There is also pane mode for reading (so you can read an email without leaving your inbox – the mail appears to the side)
  • Custom folders can be developed in order to arrange messages further (although this function is not as sophisticated as Outlook or Gmail).
  • Stationary e-mails enable you to personalize your templates with patterns, types, and so on – making your e-mails a holiday, birthday, and so forth additionally festive.
  • POP and IMAP protocols are supported (which let you download emails onto your machine so you can access them even without the internet)

Although AOL mail is not too fancy, it’s good for simple emailing. It also stands out and helps with the infinite storage feature.

5. GMX

Email Providers

  • GMX mail provides a bit of something – it is also a very decent free e-mail option, with 65 GB free storage, plus attachments up to 50MB.
  • See why you would want to try it out otherwise:
  • Options to encrypt – Stay safe (along with built-in antivirus software and spam filter)
  • If you need e-mails from different addresses all in one location, you can have up to 10 different aliases (like support, team, help, and so on)
  • The Chrome MailCheck extension ensures you are alerted when a new e-mail is received
  • Capacity to position all emails from your other accounts
  • Settings of Custom Filter (create your own, or use the ones GMX provides)
  • Sturdy quest, online schedule, and easy-to-use contacts