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How to Buy Equipment for Small Business or Startups

Equipment for Small Business

The use of capital to Buy Equipment for Small businesses is an essential and stressful task. You have to invest in assets even before the first from the money you saved for years. This is where the entrepreneurial skills are tested for every new owner looking to enhance a small business.

There are lenders ready to give you guaranteed loans for the procurement of equipment. But you should spend money wisely for the purpose.

Apart from the limited money to spend, there are other factors as well that need to weigh in, including quality and quantity. Here is the road map you need to make sure you have the right equipment within the budget.

Create a List of Products for Your Small Business

A shopping list is a prominent part of going out for buying products. But the way you make it ultimately determines the total cost.

  • Start with categorizing products between wants and needs. This list should be updated with time keeping in mind the business growth.
  • The items on the “needs” column should be bought first. If you need a multi-line phone system to handle large call volumes for your business, it would help to buy it first.
  • You can purchase other things based on the money left or the performance of the business.

Make sure the list agrees with the business plan you have made.

Consider Outsourcing Tasks

While the smart solution to a majority of the operation is to handle them yourself, outsourcing can be more feasible in some situations.

  • From small expenses such as posts to bigger ones like delivery can be outsourced to save money on equipment.
  • You need to recheck the “needs” column for items that are more feasible to contract out.

Blueprint for Space

The office space is an important constraint when it comes to deciding the equipment. There is no point in buying something you cannot place inside the office. This is true for every type of business, from restaurants to small media houses.

The coffee bean grinder or the copier in the office space can be too big to be installed.


  • Draw the complete layout of the setup before finalizing items in the list.
  • Make sure the blueprint is detailed, with every small piece of equipment allocated in it.
  • To make it more precise, measure the office area carefully.

This whole step will narrow down the required items to a great extent. Ultimately, saving you a lot of money.

Purchase Used Equipment

Your limited budget may not allow you to purchase new equipment, however tempting this may seem. Considering to lease or finance manufacturing equipment is an excellent option to reduce initial investment and future maintenance costs. Used equipment can also be a great way of saving on capital while purchasing what is required.

All you need is enough knowledge of the equipment and good bargaining skills. While not everyone can have the skills to bargain with the seller, knowledge can be gained with a little research on the internet.

You can get a used item as low as 50% of the actual cost, even more in some cases.

Quality VS Price

The cheap equipment can cost you more on repair and maintenance than an expensive quality product. Quality is often not the only drawback of these products. They may not even serve the purpose they were bought for in some cases. Therefore,

  • Your focus should be equally on quality as well as the price of the item.
  • Take help from family or friends while deciding on the right product.
  • You can also search for different review sites for comments from other buyers.
  • Take good note of whether the equipment is serviceable nearby, or the replacement parts are available.
  • Look for deals from different sellers while you are out shopping. You may get a quality product at a reasonable price after checking one or two marketplaces.

Make sure the product you are buying returns the value before making a significant investment in quality.

Spend a Little More on Important Items

There is specific equipment that may serve a more critical purpose than others. The burner in your kitchen is more important than the prep table. In this case, you can spend more on the former to get a better model. Same goes for the other businesses as well.

The idea here is to streamline the critical processes and increase productivity at extra cost.

  • Mark the essential items in the list.
  • Try to allocate a little more budget to them, if possible. This will help you serve your customer better and increase the chances of success.
  • Even in the business setups relying heavily on electronic equipment, you should buy the systems from established brands.

Rely on Flexible Source of Capital

Saving for the business is vital to reduce the liabilities while running it. But while shopping for the required equipment, you should always consider taking financial help. Lenders will offer you guaranteed loans with lower interest rates if you have all the documents ready. But make sure the loan amount is closest to the required sum.

In the Nutshell

To sum up, with proper planning you can go through the equipment-shopping for your small business without much trouble. However, you must not stay rigid on it since there may come a situation when you have to make changes to save money or procure better equipment.